Industry solution
Sell, hire, pay and plan without running the business from your inbox
Orders, questions, marketing, first hires, recurring costs and the quarter's plan, passed between products instead of through the owner.
The problem
In a small business the owner is the sales desk, the support line, the marketer, HR and the planner. Orders, questions, hours, bills and plans sit in separate apps and inboxes, and every gap between them lands on the owner's evening.
An owner-led business now sells in more places than it used to: a web store, a counter, a chat app that customers treat as a shop window, and an appointment book for services. Each channel is easy to start and each keeps its own list, so stock, orders and payments only come together in the owner's head or at the end of the day. Early-stage startups meet the same problem from the other side: a handful of people, a growing pile of tools, and every new tool another login and another monthly charge.
People work is where small teams feel it most. The first hires are decided between other jobs, onboarding is whatever the owner remembers on the morning, and payroll runs start from hours written on paper or sent in a message. Marketing gets whatever hour is left in the week. Customer questions arrive at all hours, and the answers live with whoever happens to be at the counter.
Money runs through all of it. The bank balance says what is there today, not what is due in six weeks, and recurring costs quietly multiply across cards. In a seasonal business, stock, payroll and tax payments can meet in the same two weeks. What helps most is not one more app but the hand-offs: sales that reach the cash view, hours that reach payroll, customer questions that reach marketing, and a quarterly plan that knows about both the team and the bank.
Owner or managing director
Knowing what sold, what is owed and what is coming due without rebuilding it from five apps every evening.
Founder or co-founder of an early-stage startup
A quarter plan the team can see, weeks of cash in view, and hires timed to the money rather than to hope.
Office or operations manager (often the first ops hire)
One order book, a clean path from hiring to payday, and fewer jobs that live only in the owner's head.
Shop, studio or workshop lead
Bookings and orders that never double up, a shift schedule that shows who is on, and new hires ready on day one.
Part-time marketer, or the owner who does the marketing
A short weekly plan that promotes what the business needs to sell and actually fits in the hour available.
Outside bookkeeper or accountant
Approved hours, sales totals and recurring charges that arrive complete and on time, not as a photo of a paper sheet.
A day in the life
Wrenhollow Cycles sells new and refurbished bikes, parts and accessories from a shop with a repair workshop behind it, through a web store and, more and more, through customers messaging the shop on a chat app. Eleven people work there, four of them part-time. Lucía co-founded the business two years ago with Tomasz Kowal, who runs the workshop. It is the second week of March, the spring rush is three weeks away, and Lucía is the person every loose end finds.
Monday, 08:40
Lucía opens the laptop to three new web orders and eleven unread chats. One chat is a photo of a tire and the words 'two of these, collect Saturday?'. Two customers who ordered inner tubes by chat last week still have not paid, and she only notices because she is adding up Saturday from the web store, the register receipts, a spreadsheet of chat orders and the booking book. Then she sees it: the refurbished steel road bike, the only one in that size, sold at the counter on Saturday afternoon and again on the web store at 23:10 on Sunday. She writes an apology and a refund.
How this is solved: Chat orders, counter sales and repair bookings on four separate listsMonday, 21:30
After dinner Lucía works through the chats nobody answered during the day. Is my bike ready. Do you fix hydraulic brakes. Are you open on Sunday. What does a full service include. Most answers are on the website or in the booking book on the counter, which she cannot see from home. At 11:00 Tomasz found a worn chain on one customer's bike and needed his OK for the extra cost. The customer asked at 14:00 whether the repair was done, heard nothing, and has left a two-star review saying nobody replied. She answers the last message at 23:05.
How this is solved: Repair status, extra-work quotes and questions that wait for the ownerTuesday, 13:00
Maya, who works the counter and does the marketing on Tuesdays, has an hour. She posts a photo of the bike that sold on Saturday, because it was the best photo on her phone. Nobody has reminded past repair customers about spring servicing, although the booking book has empty slots for the next two weeks and a rack of commuter hybrids is not moving. The two-star review from last night is still unanswered when she goes back to the register.
How this is solved: Marketing squeezed into a spare hourWednesday, 10:00
Tomasz needs a second mechanic before April. The job ad went up on two sites, the applications landed in Lucía's inbox, and the strongest applicant accepted another offer on Friday because nobody had replied for a week. Then the bookkeeper calls. Last month's payroll run used the hours from a photo of the paper timesheet, one part-timer was paid for 12 hours instead of 21, and the correction has to go into this month's payroll.
How this is solved: A second hire, and payroll run from a paper timesheetThursday, 16:30
The spring stock order needs a deposit next week, and the bank balance says the shop can afford it. Then Lucía scrolls the card statement: nineteen recurring charges, including two design tools that do the same job, a booking-system seat for a mechanic who left in October, and an insurance renewal in April she had forgotten. She starts a spreadsheet to see whether the stock balance, payroll and the quarterly sales-tax payment can all land in the same two weeks, and gives up at 19:00.
How this is solved: A healthy balance with a thin week comingFriday, 17:30
Lucía and Tomasz sit down to plan April to June. The list grows fast: a second mechanic, e-bike conversions, online booking for every service, and getting Lucía's admin down to one day a week. Tomasz points out that conversions need the new mechanic, who is not hired yet. Lucía points at Thursday's unfinished spreadsheet. They circle three things on the back of a supplier catalog and agree to look at it again in a month.
How this is solved: A quarter planned on the back of a catalogBy Friday evening Lucía has six problems and one pattern: each lives in a different app, inbox or notebook, and she is the only link between them. The challenges below show how each of those moments is designed to play out when the products pass the work along instead of Lucía.
Challenges and how they are solved
Each challenge shows the problem as it happens, how the products are designed to hand work to each other, and the concepts that illustrate it. Share any challenge on its own.
Answers are in plain business terms. Choose Technical, or open any technical detail, to see how it works under the hood.
Challenge 1 of 6
Customers buy in four places: the web store, the counter, chat messages and the workshop's appointment book, and each keeps its own list. A chat order for four inner tubes is copied into a spreadsheet by hand and paid by bank transfer whenever the customer remembers, so unpaid orders go unnoticed for days. Repair bookings sit in a paper book, so parts for tomorrow's jobs are not set aside. At closing, nobody can say what sold, what is still unpaid and what is booked without adding up four lists. And stock for a one-off item such as a refurbished bike is a number on the web store that nobody changes when the bike sells at the counter.
Chat orders go unpaid or forgotten, the owner closes every day by reconciling lists instead of going home, and now and then a one-off item sells twice.
Kadaikodi is designed to hold bikes, parts and repairs in one catalog, so web orders, counter sales and repair bookings land in one order book, and the owner takes a sold one-off bike off the web store with one switch. Botlit turns a chat order into a real order with a payment link. A planned daily list flags what is unpaid, and FluidGrids passes the day's totals to BigConsole.
Technical detail
Kadaikodi holds bikes, parts and services such as a brake bleed in one catalog, with stock on products, a duration on services and an availability switch on each. Orders from Kadaikodi's storefront and repair bookings are placed against that catalog, and counter sales are designed to be entered as orders in its merchant back office. Keeping stock in step across channels is on Kadaikodi's roadmap and is designed to take a one-off bike off the web store the moment it sells; until then, the owner closes it with one availability switch. On chat, a Botlit agent is designed to look up items in Kadaikodi through its tools, build a cart and send a checkout link, so a chat order becomes a real order with its own payment status. Kadaikodi's planned sales daybook then lists every order of the day by channel and flags the unpaid ones. At closing, a FluidGrids workflow is designed to carry the day's totals into a BigConsole datasink for the cash view.
Chat orders are designed to carry a payment status like any other order, the day closes from one list, and one-off items stop selling twice.
Kadaikodi
Lists every order of the day by channel, web store, counter, chat and repair booking, with payment status and unpaid orders flagged, then closes the day with the cash the owner counted.
Works with Botlit, FluidGrids, BigConsole
Kadaikodi
Holds bikes, parts and services such as a brake bleed in one table, with stock for products, a price for each and an availability switch.
Botlit
Lists the tools a connected server offers an agent, each with a risk level, beside a trace of one run's tool calls, the same pattern a chat agent is designed to use to look up items and build a cart.
Challenge 2 of 6
A customer drops off a bike for a full service. On the stand, the mechanic finds a worn chain and cassette, but the customer has to approve the extra cost first, so the bike waits while the owner tries to reach them between other jobs. Meanwhile customers ask the same things by message, by phone and at the counter: is my bike ready, when can I collect it, do you fix hydraulic brakes, what does a full service include. The answers exist, on the website, on a price list taped by the register and in the booking book, but only the person at the counter can see them all. After closing, every message waits for the owner's evening, and a customer who waits hours for 'is it done?' leaves a low review.
Bikes sit on the stand waiting for a yes, collection times slip, customers wait hours for simple answers, and the owner answers the same messages every night.
Botlit is designed to answer customers on the shop's messaging app and website chat from the hours, prices and service menu the owner keeps. It gives each repair's status from Kadaikodi, puts the mechanic's extra-work quote to the customer and passes the answer to the workshop. Complaints go to a person, urgent ones to the owner's phone, and FluidGrids passes each week's most-asked questions to HeadshotMarketing as post ideas.
Technical detail
Botlit is designed to run one assistant on the shop's messaging app and website chat, grounded in a short knowledge base the owner keeps: hours, the service menu and prices, and what the workshop does not fix. For 'is my bike ready?', the agent is designed to read the repair order in Kadaikodi, where the workshop moves each job from new to ready, and reply with its status and collection time. When a mechanic adds an extra-work quote to the repair's thread in Kadaikodi, the agent is designed to put it to the customer in chat and pass the yes or no back to the workshop. Complaints, price disputes and damaged bikes are designed to route to a person with the conversation attached, urgent ones to the owner's phone. Each Monday, Botlit is designed to start a FluidGrids workflow that passes the week's most-asked and unanswered questions, with counts, into HeadshotMarketing as post ideas.
Customers are designed to get repair status and extra-work quotes in chat at any hour, and a person when it matters.
Botlit
Answers 'is my repair ready?' from the live order record, cites it, and hands off when it cannot answer.
Kadaikodi
Moves each order and repair from new to preparing to ready, the status the assistant is designed to read back when a customer asks whether their bike is done.
Botlit
Groups the questions the assistant could not answer into clusters with counts and a next step for each, the list the Monday hand-off to HeadshotMarketing is designed to carry.
Challenge 3 of 6
Marketing gets whatever hour is left in the week. Posts go out when someone has a good photo, not when the workshop has empty slots or a rack of bikes is not moving, and sometimes they promote an item that has already sold. Past repair customers are never reminded that their bike is due a spring service, because their details sit in the booking book rather than a contact list. Reviews on the storefront wait days for a reply, and nobody checks how the shop's website ranks for the searches that matter in spring.
Promotions miss what the business needs to sell, empty workshop slots go unfilled, and one unanswered low review sets the tone for every new customer.
HeadshotMarketing is designed to give the owner a short weekly plan with minutes per task, approved in one step. FluidGrids brings in open repair slots, slow-moving stock and new reviews from Kadaikodi, plus the questions customers asked Botlit, so posts never promote something already sold. HeadshotMarketing drafts the posts and a service reminder to past customers who agreed to hear from the shop, and reviews are answered in Kadaikodi.
Technical detail
HeadshotMarketing's planned weekly plan is designed to fit the time the owner actually has: a handful of tasks with minutes against each, approved in one step. A FluidGrids workflow is designed to carry Kadaikodi's open service slots, slow-moving and low-stock items and new reviews into the plan, so posts push what needs pushing and never something already sold. Botlit's most-asked and unanswered questions arrive each Monday as post ideas. HeadshotMarketing is designed to draft the posts with its AI content tools, place them on the social calendar, add a quick check on the search terms the shop tracks, and queue a service-reminder email to past repair customers who agreed to hear from the shop, whom a FluidGrids workflow can copy from Kadaikodi into HeadshotMarketing contacts. Review replies are written in Kadaikodi, where the owner's response sits under each review.
Each week's marketing is designed to promote what the shop needs to sell, fit in an hour, and leave no review unanswered.
HeadshotMarketing
Turns open slots, slow stock, new reviews and customers' questions into a short weekly task list with minutes against each task, approved in one step.
Works with Kadaikodi, Botlit
HeadshotMarketing
Places the approved posts on a shared calendar, composed once for several networks, so the week's posts are scheduled before Monday is over.
Kadaikodi
Shows each storefront review with its rating and the owner's visible reply, so a low review is answered where new customers read it.
Challenge 4 of 6
Hiring happens between other jobs. The ad goes up on two sites, applications land in the owner's inbox, and the best applicant accepts another offer before anyone replies. When someone does start, the first morning goes on finding a login, a locker and the workshop rules. Part-timers write their hours on a paper sheet by the register, which is photographed for the bookkeeper at month end, so one misread number becomes a short payment and an awkward conversation. Nobody updates the shift schedule, so the new hire is missing from the shift list for their first week.
Good candidates are lost to slow replies, new hires lose their first days, and payroll mistakes cost trust with the people a small team depends on.
CrewFoundry keeps the job ad and every applicant in one list, so the owner sees who is still waiting for a reply. A planned checklist is designed to get each new hire ready for day one, and FluidGrids adds them to Kadaikodi's staff list for shifts and repair jobs. The workshop lead approves hours weekly in CrewFoundry, so the bookkeeper pays from approved hours, not a photographed timesheet.
Technical detail
CrewFoundry keeps the job posting and every applicant in one pipeline, so Lucía and Tomasz see who applied, who is waiting for a reply and who is booked for a paid trial day. Applicants apply through the CrewFoundry posting; sending it to job boards is on its roadmap. On hire, CrewFoundry's planned onboarding checklist is designed to get the new mechanic ready for day one, with the paperwork the bookkeeper listed, the workshop rules and logins each assigned to a person. A FluidGrids workflow is designed to then add the mechanic to Kadaikodi's staff roster, so shifts and repair jobs reach them from the first day. Hours are logged in CrewFoundry's weekly timesheet and approved by Tomasz, and approved hours are designed to become the payroll records the bookkeeper works from. Statutory payroll runs are on CrewFoundry's roadmap; until then the bookkeeper or payroll provider still files and pays.
Applicants are designed to hear back within days, new hires arrive to a ready checklist, and every payroll run starts from approved hours.
CrewFoundry
Keeps the mechanic posting and its applicant count in one place, next to every other open role.
CrewFoundry
Moves each mechanic applicant across stages from new to hired, so anyone still waiting at New or Screening for a reply stands out.
CrewFoundry
Replaces the paper sheet with weekly timesheets approved by the workshop lead, and keeps payroll records with an Approved, Pending or Paid status on every entry.
Kadaikodi
Adds the new mechanic to the shop's staff list with shift status and the jobs assigned today, so work reaches them from the first day.
Challenge 5 of 6
The bank balance is the only cash figure anyone checks, and it says nothing about what is due next. Recurring costs are spread across a business card, a personal card and automatic bank payments: software seats, the booking system, the card terminal, insurance and the lease. Some renew once a year and are forgotten until they land, some still charge for people who have left, and two tools do the same job. Customer invoices from trade accounts arrive late. A seasonal business pays for stock weeks before it sells, so a large supplier order, payroll and a quarterly tax payment can meet in the same two weeks without anyone seeing it coming.
Stock orders and hires are decided by feel, tools nobody uses keep charging, and a thin week is discovered only when a payment is due and the account is short.
Subscriber Bot is designed to list every repeating cost, lease and insurance included, with who owns it and when it next charges, and to flag duplicate tools and paid logins for people who have left. Each morning FluidGrids gathers those bills, expected sales from Kadaikodi, approved payroll from CrewFoundry and the bookkeeper's entries into BigConsole, which shows thirteen weeks of cash and marks the thinnest week and its causes.
Technical detail
Subscriber Bot's planned recurring cost register is designed to list every repeating cost, including the lease, insurance and terminal rental, with its owner, paying card or account, next charge and notice date, and to flag personal-card costs and seats for people CrewFoundry shows as having left. Its cost optimization view turns duplicates and unused seats into cancel or merge decisions. Costs are added by hand or with the browser extension at first. FluidGrids workflows are designed to carry upcoming charges from Subscriber Bot, expected sales from Kadaikodi, approved payroll from CrewFoundry, and supplier bills, card payouts and trade-customer invoices entered by the bookkeeper into BigConsole datasinks each morning. BigConsole's planned 13-week cash console lays these out against the owner's buffer and marks the lowest week with its causes. For a startup the same view reads as runway: weeks of cash at the current monthly spend, and how a hire moves it.
Renewals and duplicate tools are designed to surface before they charge, and a thin week becomes visible while there is still time to move a payment.
Subscriber Bot
Lists every repeating business cost, lease and insurance included, with its paying card, next charge and notice date, and flags personal-card costs and seats for staff who have left.
Works with CrewFoundry, FluidGrids, BigConsole
BigConsole
Shows cash on hand, money expected in and bills due for thirteen weeks against the owner's buffer, and marks the lowest week and what causes it.
Works with Kadaikodi, CrewFoundry, Subscriber Bot
FluidGrids
Ends each collection workflow in a datasink node, so upcoming charges, sales and payroll figures are designed to refresh in BigConsole each morning.
Challenge 6 of 6
Planning happens once a quarter, late on a Friday, as a list of good ideas. The list does not say who owns each item, how many hours it needs from a team that is already full in the busy season, or what it costs and when the money goes out. A goal that depends on a hire that has not happened yet looks the same as one that can start on Monday. A month later the plan is a photo on someone's phone, and nobody can tell which items are moving.
Too many goals start at once, the busiest people are double-booked, and spending lands in a week the business cannot afford.
PlanMagnet is designed to put the quarter's goals and the work under each on one page, with owners, dates and costs. It checks the plan against the team's hours in CrewFoundry, showing work that waits on a hire. FluidGrids passes the plan's spending to BigConsole, which marks any week that would fall below the owner's cash cushion, so the owner can reschedule that work before the plan is final.
Technical detail
PlanMagnet's planned quarterly plan on a page is designed to hold three or so goals with measurable results and the initiatives under each, every one with an owner, dates, an estimated cost and the week it is paid. Through its CrewFoundry capacity integration, PlanMagnet weighs the plan against the team's real hours, so it is visible that e-bike conversions cannot start until the second mechanic does. Before the plan is committed, a FluidGrids workflow is designed to carry the plan's spending by week into a BigConsole datasink. The 13-week cash console lays it over the forecast and marks any week it would take below the owner's buffer. The owner reads that result in a shared BigConsole view linked from the plan, then moves the initiative date in PlanMagnet. Once committed, initiatives break into tasks on PlanMagnet boards and progress rolls up to the goals for a monthly review.
Goals are designed to start only when people and cash allow, with an owner on each and progress visible without a Friday-night recount.
PlanMagnet
Puts the quarter's goals, results, initiatives, owners and estimated costs on one page, with a team capacity check and a cash check before the plan is committed.
Works with CrewFoundry, BigConsole, FluidGrids
CrewFoundry
Is designed to show week by week who is full and who has hours free, the capacity the quarter's plan is weighed against.
BigConsole
Marks the week where the plan's spending would take cash below the owner's buffer, in a shared view linked from the plan so an initiative date can move first.
Works with Kadaikodi, CrewFoundry, Subscriber Bot
How it fits together
Follow one quarter from plan to cash check. Each step is one product's part, handing something specific to the next: the roles the plan needs, new staff, order and repair status, customers' questions, upcoming bills, the figures behind thirteen weeks of cash, and the thinnest week for the next plan.
To CrewFoundry: The roles the plan needs, and by when
To Kadaikodi: New staff, ready for shifts and repair jobs
To Botlit: Order and repair status for answering customers
To HeadshotMarketing: The questions customers asked most this week
To FluidGrids: The bills coming due in the next thirteen weeks
To BigConsole: This morning's sales, payroll and bill figures
Step 1 of 8: Plan the quarter
Technical detail
Products in this solution
One catalog, order book and staff roster for selling
Kadaikodi is where the business sells: bikes, parts and repair bookings in one catalog, orders with payment status, a staff list for shifts and jobs, and reviews with owner replies. A daily sales list and stock that updates wherever the shop sells are planned.
Technical detail
Kadaikodi puts products and bookable services in one catalog, runs checkout and an order lifecycle with separate payment status, keeps a staff roster with assigned tasks, and holds storefront reviews with owner replies; cross-channel stock and payouts are on its roadmap.
Customer answers on chat, from approved content
Botlit is designed to answer customers on the shop's messaging app and website chat from answers the owner keeps, check repair status, and pass complaints to a person. The website chat, repair-status checks and hand-off to a person are on its roadmap.
Technical detail
Botlit is designed to run assistants on website chat and WhatsApp (the website widget is on its roadmap), grounded in knowledge bases the owner maintains; live grounding, tool use and hand-off to a person are on its roadmap, and its agents can query dashboards and trigger workflows.
Weekly marketing plan, social posts and email
HeadshotMarketing keeps customer contacts, emails, the social calendar and a check on search rankings in one place, which suits a business with one marketing hour a week. The short weekly plan is designed to fit that hour.
Technical detail
HeadshotMarketing combines a contact database, email journeys, social scheduling, SEO keyword tracking and AI content tools in one workspace, the right shape for a business that has one marketing hour a week.
Hiring, timesheets and payroll records
CrewFoundry keeps the job ad, applicants, weekly hours, leave and pay records for every person in one place, so hiring and payday stop living in the owner's inbox. Onboarding checklists and payroll runs are on its roadmap.
Technical detail
CrewFoundry keeps job postings, an applicant pipeline, interviews, time entries with an approval status, leave and payroll records on one people record; onboarding checklists, job-board posting, capacity heatmaps and statutory payroll runs are on its roadmap.
Register of every recurring business cost
Subscriber Bot is designed to list everything the business pays on repeat, which card pays it and when it renews, and to point out duplicate tools and paid logins nobody uses.
Technical detail
Subscriber Bot models each subscription, license, contract and recurring payment with its plan, payment instrument and renewal date, and is built to flag unused seats, duplicate tools and renewals coming up.
The quarter's goals, initiatives and owners
PlanMagnet links the quarter's goals to the work under each, with owners and dates, and checks the plan against the hours the team really has in CrewFoundry. The one-page quarter plan with a cost for each piece of work is planned.
Technical detail
PlanMagnet links goals and key results to the initiatives and tasks that deliver them, and weighs a plan against real capacity through its CrewFoundry integration, so a small team's plan stays honest.
Moves figures and hand-offs between the products
FluidGrids is designed to do the passing along: carrying sales, payroll and bills into BigConsole each morning, and adding new staff to Kadaikodi's staff list without anyone typing them twice.
Technical detail
FluidGrids runs scheduled and webhook-started workflows and ends them in datasinks that feed BigConsole, the path sales, payroll and cost figures are designed to take into the cash view; starting workflows from the other Burdenoff products is on its roadmap.
The 13-week cash view
BigConsole is designed to show one screen of cash for the next thirteen weeks, shared by the owner and the bookkeeper, with the thinnest week marked. Alerts and plain-language explanations are on its roadmap.
Technical detail
BigConsole builds consoles on datasinks fed by FluidGrids, with automatic loading in progress and threshold alerts and plain-language explanations on its roadmap, suited to a week-by-week cash view the owner and bookkeeper share.
All eight products run on Burdenoff Workspaces: one sign-on for the owner, staff and the outside bookkeeper, role-based access so a part-timer sees the shift schedule but not payroll, one audit trail across orders, pay records and cost changes, and one bill.
Concept gallery
18 concepts from 8 products. Each one links to its own page on the product's website, and every view has a link you can share.
Kadaikodi
Lists every order of the day by channel, web store, counter, chat and repair booking, with payment status and unpaid orders flagged, then closes the day with the cash the owner counted.
Works with Botlit, FluidGrids, BigConsole
Kadaikodi
Holds bikes, parts and services such as a brake bleed in one table, with stock for products, a price for each and an availability switch.
Botlit
Lists the tools a connected server offers an agent, each with a risk level, beside a trace of one run's tool calls, the same pattern a chat agent is designed to use to look up items and build a cart.
Botlit
Answers 'is my repair ready?' from the live order record, cites it, and hands off when it cannot answer.
Kadaikodi
Moves each order and repair from new to preparing to ready, the status the assistant is designed to read back when a customer asks whether their bike is done.
Botlit
Groups the questions the assistant could not answer into clusters with counts and a next step for each, the list the Monday hand-off to HeadshotMarketing is designed to carry.
HeadshotMarketing
Turns open slots, slow stock, new reviews and customers' questions into a short weekly task list with minutes against each task, approved in one step.
Works with Kadaikodi, Botlit
HeadshotMarketing
Places the approved posts on a shared calendar, composed once for several networks, so the week's posts are scheduled before Monday is over.
Kadaikodi
Shows each storefront review with its rating and the owner's visible reply, so a low review is answered where new customers read it.
CrewFoundry
Keeps the mechanic posting and its applicant count in one place, next to every other open role.
CrewFoundry
Moves each mechanic applicant across stages from new to hired, so anyone still waiting at New or Screening for a reply stands out.
CrewFoundry
Replaces the paper sheet with weekly timesheets approved by the workshop lead, and keeps payroll records with an Approved, Pending or Paid status on every entry.
Kadaikodi
Adds the new mechanic to the shop's staff list with shift status and the jobs assigned today, so work reaches them from the first day.
Subscriber Bot
Lists every repeating business cost, lease and insurance included, with its paying card, next charge and notice date, and flags personal-card costs and seats for staff who have left.
Works with CrewFoundry, FluidGrids, BigConsole
BigConsole
Shows cash on hand, money expected in and bills due for thirteen weeks against the owner's buffer, and marks the lowest week and what causes it.
Works with Kadaikodi, CrewFoundry, Subscriber Bot
FluidGrids
Ends each collection workflow in a datasink node, so upcoming charges, sales and payroll figures are designed to refresh in BigConsole each morning.
PlanMagnet
Puts the quarter's goals, results, initiatives, owners and estimated costs on one page, with a team capacity check and a cash check before the plan is committed.
Works with CrewFoundry, BigConsole, FluidGrids
CrewFoundry
Is designed to show week by week who is full and who has hours free, the capacity the quarter's plan is weighed against.
Pitch kit
In a small business the owner is the link between the web store, the chat inbox, the marketing, the hiring, the bills and the plan, and every gap shows up as an unpaid chat order, an unanswered customer, a lost applicant or a thin week nobody saw coming. Burdenoff brings Kadaikodi, Botlit, HeadshotMarketing, CrewFoundry, Subscriber Bot, PlanMagnet, FluidGrids and BigConsole together as one designed solution, so the work passes between products instead of through the owner's evenings.
Questions
Several. Eight products each handle one part of the job and are designed to pass work to each other. They share one sign-in, one set of permissions, one record of who did what and one bill, so you can start with the problem that costs you the most time and add the rest later.
Technical detail
Several. Kadaikodi, Botlit, HeadshotMarketing, CrewFoundry, Subscriber Bot, PlanMagnet, FluidGrids and BigConsole each do one part of the job and are designed to pass work to each other. They share Burdenoff Workspaces for sign-on, access control, audit and billing, so a business can start with the problem that costs the most time and add the rest later.
No. Most of these products are pre-launch, and this page describes a solution concept. Many pieces are planned, including the daily sales list, chat answers that check repair status, the weekly marketing plan, onboarding checklists, payroll runs, the recurring cost list, the one-page quarter plan, the thirteen-week cash view and most links between products. Ask us what exists today.
Technical detail
No. Most of these products are pre-launch and this page is a solution concept. Planned pieces include Kadaikodi's daybook, cross-channel stock, payouts and agent access; Botlit's website widget, live grounding, tools and hand-off to a person; HeadshotMarketing's weekly plan, consent capture and social publishing; CrewFoundry's onboarding checklists, job-board posting, capacity heatmaps and payroll runs; Subscriber Bot's cost register and email and card discovery; PlanMagnet's plan on a page with initiative costs; FluidGrids workflows started from each product; and BigConsole's 13-week console, automatic loading from FluidGrids, alerts and explanations. Ask us what exists today.
No. These products do not keep your books, file taxes or give financial advice, and CrewFoundry's payroll runs are still planned. They are designed to hand your bookkeeper approved hours, daily sales and a list of recurring bills, and to show you the weeks ahead. Decisions stay with you and your accountant.
Technical detail
No. None of these products keeps the books, files taxes or gives financial advice, and CrewFoundry's statutory payroll runs are on its roadmap. The setup is designed to hand your bookkeeper complete, approved hours, daily sales totals and a list of recurring charges, and to show the owner the weeks ahead. The 13-week cash console shows figures the business already has; decisions stay with the owner and their accountant.
Yes, in part. Hiring and hours in CrewFoundry, recurring costs in Subscriber Bot, the thirteen-week cash view in BigConsole, which shows how many weeks of cash you have left, and the quarter plan in PlanMagnet fit any small company. Kadaikodi fits when you sell products or bookable services, and Botlit when customers ask you questions on chat.
Technical detail
Yes, in part. Hiring and timesheets in CrewFoundry, the recurring cost register in Subscriber Bot, the 13-week cash view in BigConsole, which reads as runway for a startup, and the quarter plan in PlanMagnet apply to any small company, and FluidGrids connects them. Kadaikodi fits when you sell products or bookable services, and Botlit when customers ask questions on chat. Start with whichever problem costs the founders the most time.
Yes. Each product works on its own and they share one sign-in and one bill. Start with the one that helps most, such as Kadaikodi's order book or Subscriber Bot's cost list, and add the links to the others as they become available.
Technical detail
Yes. Each product works on its own and shares Burdenoff Workspaces sign-on and billing. A shop might start with Kadaikodi's catalog and order book, or with Subscriber Bot's cost register, and add the FluidGrids hand-offs to the other products as they become available.
No. Each product is set up in its own settings, such as the catalog, chat answers, job ads and cost list, and the links between products are designed to be drawn as a diagram in FluidGrids rather than written in code. FluidGrids already passes figures into BigConsole; ask us which other links exist today.
Technical detail
Not to set up the products. Each is configured through its own settings, such as the catalog, service menu, chat answers, job postings and cost list, and is offered under its own name. The hand-offs between products are designed as FluidGrids workflows drawn on a visual canvas rather than written in code. FluidGrids already delivers figures into BigConsole; starting workflows from the other Burdenoff products is on its roadmap, so ask us which hand-offs exist today.
Related domains
Finance & BusinessChallenges solved
How Kadaikodi, MoveTheWheels, CoolAndLovely, HeadshotMarketing, Subscriber Bot, Botlit, FluidGrids and BigConsole combine for direct-to-consumer (D2C) brands, marketplaces and omnichannel retailers.
Finance & BusinessChallenges solved
A solution concept for brands, agencies and media buyers: HeadshotMarketing, ArtistryBase, BigConsole, FluidGrids and four specialist products are designed to run a campaign as one system.
Finance & BusinessChallenges solved
A solution concept for HR, staffing and workforce planning: skills-based hiring, bench redeployment, mandatory training, aggregate workload signals and one access-controlled workforce plan.
Tell us about your setup. We will walk you through the products involved and scope a pilot around the challenge that hurts most.
This is a solution concept: it shows how Burdenoff products are designed to work together in this industry. The images are illustrations of the concepts, not screenshots of the actual products, and every name and figure in them is sample data.
